{"id":27502,"date":"2026-07-17T09:00:00","date_gmt":"2026-07-17T13:00:00","guid":{"rendered":"https:\/\/www.customink.com\/blog\/?p=27502"},"modified":"2026-07-15T12:55:31","modified_gmt":"2026-07-15T16:55:31","slug":"how-to-order-custom-embroidered-scrubs","status":"publish","type":"post","link":"https:\/\/www.customink.com\/blog\/how-to-order-custom-embroidered-scrubs\/","title":{"rendered":"How to Order Custom Embroidered Scrubs: Complete Process, Pricing &#038; Timeline Guide"},"content":{"rendered":"\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"667\" src=\"https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14.png\" alt=\"\" class=\"wp-image-27627\" srcset=\"https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14.png 1000w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-300x200.png 300w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-768x512.png 768w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-860x574.png 860w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-680x454.png 680w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-500x334.png 500w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-400x267.png 400w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-250x167.png 250w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-200x133.png 200w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-100x67.png 100w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-76x51.png 76w, https:\/\/www.customink.com\/blog\/wp-content\/uploads\/2026\/06\/image-14-50x33.png 50w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Clinic administrators who coordinate custom uniform orders spend an average of nearly 10 hours per week managing the process, with 54% acting as size-and-fit consultants for their entire staff, according to our <a href=\"https:\/\/www.customink.com\/blog\/swag-organizer-survey\/\">2026 Unsung Heroes Survey<\/a>. Most of that time is recoverable with the right process. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are tasked with setting up <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered\">custom embroidered scrubs<\/a> for your team, you don&#8217;t have time to chase down individual staff sizes, guess at embroidery placements, or deal with surprise production delays. You need a clear, predictable roadmap.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This step-by-step ordering guide is designed to help you run your entire team apparel program in a single afternoon instead of letting it drag on for weeks. We break down the exact logistics, pricing, and turnaround times you need to know, including, what information to gather before you start, how logo digitizing actually works, and exact pricing at every quantity tier. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">In This Article<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#step-by-step\">How to Order Custom Embroidered Scrubs: Step-by-Step<\/a><\/li>\n\n\n\n<li><a href=\"#information-needed\">What Information You Need to Provide<\/a><\/li>\n\n\n\n<li><a href=\"#digitizing\">What Logo Digitizing for Embroidery Actually Means<\/a><\/li>\n\n\n\n<li><a href=\"#pricing\">Custom Scrubs Pricing: What to Expect<\/a><\/li>\n\n\n\n<li><a href=\"#group-vs-individual\">Group\/Bulk Orders vs. Individual Orders<\/a><\/li>\n\n\n\n<li><a href=\"#timeline\">Timeline: How Long Does It Take?<\/a><\/li>\n\n\n\n<li><a href=\"#top-stores\">Top-Rated Online Stores for Custom Medical Uniforms<\/a><\/li>\n\n\n\n<li><a href=\"#common-mistakes\">Common Mistakes to Avoid<\/a><\/li>\n\n\n\n<li><a href=\"#frequently-asked-questions\">Frequently Asked Questions<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a href='https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered' class='eckosc eckosc_button font_alt eckosc_button_size_standard eckosc_button_position_inline' style='background-color:#1e39d2;' target='_blank'' data-color='#1e39d2'>Shop Custom Embroidered Scrubs<\/a>\n\n\n<div class=\"ci-key-takeaways\">\n<h3 class=\"ci-takeaways-title\">Key Takeaways<\/h3>\n<ul class=\"ci-takeaways-list\">\n<li><strong>Per-unit cost drops 38% from small to large orders<\/strong>: Bulk orders of 150+ scrubs land around $27\/unit (garment + embroidery) versus roughly $44\/unit for orders under 10. Digitizing setup fees are typically waived at volume.<\/li>\n<li><strong>54% of uniform coordinators spend time as size-and-fit consultants<\/strong>, according to our <a href=\"https:\/\/www.customink.com\/blog\/swag-organizer-survey\/\">2026 Unsung Heroes Survey<\/a>. Our group order feature eliminates that work by letting each team member select their size directly.<\/li>\n<li><strong>Budget 3 to 4 weeks from order to door<\/strong>: Digitizing and proofing (2\u20134 business days), embroidery production (10\u201314 business days), and shipping (2\u20135 business days) add up fast, and onboarding delays are the most common consequence of underestimating the timeline.<\/li>\n<\/ul>\n<\/div>\n\n\n<h2 id=\"step-by-step\" class=\"wp-block-heading\">How to Order Custom Embroidered Scrubs: Step-by-Step<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/res.cloudinary.com\/customink\/image\/upload\/t_1000-limit-PNG\/v1727726777\/Photography\/Lifestyle\/2024\/2024-09-17_Retail_Hospitality_Med_Spa\/2024-09-17_Retail_Hospitality_Med_Spa-2804_ekrmog.png\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The ordering process breaks into five phases. The biggest time wasters all happen in phases one through three, before any production begins, so front-loading your prep work is what keeps timelines on track.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Define your uniform policy.<\/strong> Decide which staff members need <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered\">embroidered scrubs<\/a>, whether you&#8217;re using department color-coding (e.g., navy for nursing, ceil blue for imaging), and whether embroidery will include just your clinic logo or individual names and credentials too. Getting this decided before you start avoids mid-order revisions.<\/li>\n\n\n\n<li><strong>Select your base garments.<\/strong> Match fabric composition to clinical role. High-spandex performance fabrics like the <a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jannuu%20silex&amp;searchType=homepage\">Jaanuu Silex<\/a> (76% Polyester \/ 18% Rayon \/ 6% Spandex, SPINryx stretch technology) work well for high-mobility nursing staff. A midweight poplin like the <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/cherokee-workwear-originals-v-neck-scrub-top\/565100\">Cherokee Workwear Originals<\/a> (65% Polyester \/ 35% Cotton, 4.9 oz.\/yd\u00b2, soil release finish) provides excellent embroidery stability for denser logos. The fabric choice directly affects embroidery quality.<\/li>\n\n\n\n<li><strong>Prepare your digital assets.<\/strong> Gather your logo in a vector file format (.AI, .EPS, or .SVG) and note your Pantone Matching System (PMS) colors for thread matching. If you only have a raster file (JPG, PNG), our <a href=\"https:\/\/www.customink.com\/help_center\/how-can-i-get-help-with-my-design\">design experts<\/a> will prepare it for embroidery production at no charge.<\/li>\n\n\n\n<li><strong>Collect sizing and name data.<\/strong> For name-and-title embroidery, you need each person&#8217;s embroidery text (name, credential, department) and their size and fit preference (standard, petite, tall, plus). Our <a href=\"https:\/\/www.customink.com\/ink\/group-order-form\">group order feature<\/a> lets each team member select their own, eliminating the spreadsheet-chasing that consumes most of the coordinator&#8217;s time.<\/li>\n\n\n\n<li><strong>Review your digital proof and place the order.<\/strong> Before production begins, you&#8217;ll receive a digital proof showing thread colors, logo placement, and name text. Approve it carefully: spelling errors and color mismatches caught here cost nothing; those caught after production are expensive. Once approved, production begins and your order ships with <a href=\"https:\/\/www.customink.com\/help_center\/delivery-options\">free standard shipping<\/a>.<\/li>\n<\/ol>\n\n\n\n<h2 id=\"information-needed\" class=\"wp-block-heading\">What Information You Need to Provide for a Custom Scrub Order<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Ambiguous order details are the primary cause of production errors. Here&#8217;s exactly what to have ready before you start.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>What You Need<\/th><th>Accepted Formats<\/th><th>Notes<\/th><\/tr><\/thead><tbody><tr><td><strong>Logo file<\/strong><\/td><td>.AI, .EPS, .SVG (preferred); .JPG, .PNG accepted<\/td><td>Vector files digitize cleanest. Raster files accepted; our team handles conversion.<\/td><\/tr><tr><td><strong>Thread colors<\/strong><\/td><td>Pantone (PMS) codes preferred; hex codes accepted<\/td><td>Exact PMS codes ensure brand consistency across reorders.<\/td><\/tr><tr><td><strong>Embroidery text<\/strong> (if applicable)<\/td><td>Plain text spreadsheet: Name | Credential | Department per person<\/td><td>Keep name and title on separate lines. Max ~24 characters per line for legibility.<\/td><\/tr><tr><td><strong>Size matrix<\/strong><\/td><td>Count per style, size, and fit type (standard \/ petite \/ tall)<\/td><td>Include fit type as well as size. S in standard and S in petite are different garments.<\/td><\/tr><tr><td><strong>Garment color(s)<\/strong><\/td><td>Select from available style options<\/td><td>Embroidery only available on solid-color styles; thread won&#8217;t read cleanly on prints.<\/td><\/tr><tr><td><strong>Placement<\/strong><\/td><td>Left chest (standard for logos); right chest (names); sleeve (department)<\/td><td>Multiple placements can be combined on one garment.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">One practical note on text sizing: letters embroidered below 0.25 inches in height close up and become illegible. This is a physical limit of thread and needle, not a vendor policy. If your logo includes fine-detail text under a quarter inch, our team will flag it during proofing and recommend a simplified version that reproduces cleanly.<\/p>\n\n\n\n<h2 id=\"digitizing\" class=\"wp-block-heading\">What Logo Digitizing for Embroidery Actually Means<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/res.cloudinary.com\/customink\/image\/upload\/t_1000-limit-PNG\/v1623348776\/Photography\/Key-Message\/2018-04-04_Embroidery_visit_GandG\/Stills\/2018-04-04_Embroidery-0057_m8ueor.png\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Digitizing is one of the most misunderstood parts of the <a href=\"https:\/\/www.customink.com\/products\/embroidery\/126\">custom embroidery<\/a> process. It&#8217;s not a filter or an automatic conversion. It&#8217;s manual craft work that a trained digitizer performs once per logo, and it&#8217;s what determines whether your embroidery looks sharp or disappointing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When your logo is digitized, a specialist maps it into a machine-readable stitch file (DST format for most commercial machines) that specifies the X\/Y coordinate of every single needle drop, the stitch type at each point, and commands for thread trims and color changes. Three stitch types do most of the work:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Running stitch:<\/strong> Fine details and outlines. Single needle path; used for thin lines and borders.<\/li>\n\n\n\n<li><strong>Satin stitch:<\/strong> Solid columns and lettering. Parallel stitches close together; what your embroidered name looks like.<\/li>\n\n\n\n<li><strong>Fill stitch:<\/strong> Large areas of solid color. Overlapping rows; covers the background of a logo block.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The reason fabric type matters for digitizing: as a needle punches rapidly through fabric, thread tension pulls the fabric inward and pushes it outward. A skilled digitizer programs &#8220;push\/pull compensation&#8221; specific to the fabric being used. A 4.9 oz. poplin like the <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/cherokee-workwear-originals-v-neck-scrub-top\/565100\">Cherokee Workwear Originals<\/a> requires minimal compensation. A high-spandex blend like the <a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jaanuu%20silex&amp;searchType=homepage\">Jaanuu Silex<\/a> (6% spandex) requires significantly more, because the fabric stretches under tension and then snaps back, which can warp a logo that was digitized for a stable woven fabric.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The digitizing file is a one-time investment. Once your logo is digitized, that file is stored and used on every future order. That is why the setup fee is charged once and waived on subsequent orders above minimum quantity thresholds.<\/p>\n\n\n\n<h2 id=\"pricing\" class=\"wp-block-heading\">Custom Scrubs Pricing: What to Expect<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/res.cloudinary.com\/customink\/image\/upload\/t_1000-limit-PNG\/v1623356451\/Photography\/Lifestyle\/2016\/2016-04-22_Small_Business_Nurses\/Approved\/_Final\/T-shirts_Unite\/2016-04-22_SB_Nurses_Fleece-1707_EDIT_V1_ul7htv.png\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The average cost of <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered\">custom embroidered scrubs<\/a> has three components: the base garment, the one-time digitizing setup fee, and the per-unit embroidery application charge (based on stitch count). The table below shows how cost stacks up across quantity tiers for a mid-range scrub top with a left-chest logo and individual name\/title embroidery.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>Quantity Tier<\/th><th>Garment Cost (Est. Mid-Tier)<\/th><th>Setup \/ Digitizing<\/th><th>Embroidery Application (Logo + Name)<\/th><th>Estimated Total Per Unit<\/th><\/tr><\/thead><tbody><tr><td><strong>1\u201310 units<\/strong><\/td><td>~$25.00<\/td><td>~$40.00 (one-time, amortized)<\/td><td>~$15.00<\/td><td>~$44.00<\/td><\/tr><tr><td><strong>11\u201349 units<\/strong><\/td><td>~$23.50<\/td><td>$0 (typically waived)<\/td><td>~$12.00<\/td><td>~$35.50<\/td><\/tr><tr><td><strong>50\u2013149 units<\/strong><\/td><td>~$21.00<\/td><td>$0 (waived)<\/td><td>~$10.00<\/td><td>~$31.00<\/td><\/tr><tr><td><strong>150+ units<\/strong><\/td><td>~$18.50<\/td><td>$0 (waived)<\/td><td>~$8.50<\/td><td>~$27.00<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A few things the table doesn&#8217;t capture: premium garment lines (<a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jaanuu%20silex&amp;searchType=homepage\">Jaanuu<\/a>, <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/onna-womens-limitless-v-neck-stretch-scrub-top\/2795100\">Onna<\/a>) start higher on the base garment cost, typically $38\u2013$60+ for a blank top vs. $15\u2013$25 for value-tier poplin. And name-and-title embroidery adds a separate per-unit charge on top of the logo application fee. Get a quote for your specific garment and stitch count before committing to a budget number.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">According to the <a href=\"https:\/\/www.ppai.org\/wp-content\/uploads\/2025\/02\/2024-PPAI-Sales-Volume-Report.pdf\">PPAI 2024 Sales Volume Report<\/a>, wearable products account for 39% of promotional product spend, the largest single category. Uniform programs at that spend level benefit significantly from the bulk discount tiers above.<\/p>\n\n\n\n<h2 id=\"group-vs-individual\" class=\"wp-block-heading\">Group\/Bulk Orders vs. Individual Orders<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/res.cloudinary.com\/customink\/image\/upload\/t_1000-limit-PNG\/v1708466016\/Photography\/Lifestyle\/2024\/2024-01-24_Healthcare\/Belonging\/2024-01-24_Healthcare_Lifestyle-9398-EDIT-V01_aba4on.png\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The right model depends on your facility&#8217;s size and how frequently you onboard new staff.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Bulk Orders: Best for New Programs and Annual Refreshes<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Ordering scrubs for your entire healthcare clinic at once captures the best pricing tier, guarantees that dye lots (the exact color bath used to manufacture the fabric) are identical across every garment in the team, and gets the digitizing setup fee paid once. Bulk order discounts for custom medical uniforms for a clinic can reduce total uniform cost by 15\u201330% compared to staggered individual orders. The main requirement: you need everyone&#8217;s size, fit preference, and name data collected upfront.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Our <a href=\"https:\/\/www.customink.com\/ink\/group-order-form\">group order feature<\/a> handles this automatically. Each team member receives a link, enters their own size and fit preference, and submits. You review the aggregate, approve it, and place the order. No spreadsheet management required on your end.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Individual \/ On-Demand Orders: Best for Ongoing Hires<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">New hires are the hard part of any uniform program. Ordering one or two <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered\">embroidered scrubs<\/a> per new employee is less economical per unit. The alternative, waiting to batch new hires into quarterly bulk orders, means people start their first week without a uniform. Our <a href=\"https:\/\/www.customink.com\/onlinestores\">Online Stores<\/a> solve this: once your logo is digitized and your styles are configured, each new hire gets a store link, picks their garments, and orders their own scrubs. The clinic can choose to cover the cost, set a uniform allowance, or have the employee pay directly. No coordinator involvement per order.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/www.customink.com\/photos\/dsn\"><img decoding=\"async\" src=\"https:\/\/s3.amazonaws.com\/customink-iotw-east-prod\/images\/22053\/large\/DSN_Shirts.JPG?1425366743\" alt=\"DSN Nursing Week T-Shirt Order Photo\"\/><\/a><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>&#8220;During Nurses Week we also used the week as Student Appreciation Week&#8230;every student (all 550) received t-shirts!! CustomInk has been very helpful and efficient throughout our entire process. We procrastinated and they were able to fulfill our order on time within a 2-week period.&#8221;<\/em><\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a href=\"https:\/\/www.customink.com\/photos\/dsn\">View full story<\/a><\/p>\n\n\n\n<h2 id=\"timeline\" class=\"wp-block-heading\">Timeline: How Long Does It Take to Get Custom Scrubs?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Plan for 3 to 4 weeks from order placement to delivery under standard conditions. Here&#8217;s what&#8217;s happening during each phase.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>Phase<\/th><th>Typical Duration<\/th><th>What You Need to Do<\/th><\/tr><\/thead><tbody><tr><td><strong>Artwork digitizing and proofing<\/strong><\/td><td>2\u20134 business days<\/td><td>Review digital proof; confirm thread colors, name spelling, and logo placement. Prompt approval is the single biggest factor in keeping your timeline on track.<\/td><\/tr><tr><td><strong>Blank garment sourcing<\/strong><\/td><td>2\u20135 business days<\/td><td>Vendor procures blank scrubs from manufacturer warehouse. Premium lines (<a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jannuu%20silex&amp;searchType=homepage\">Jaanuu<\/a>, <a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=onna%20scrubs&amp;searchType=homepage\">Onna<\/a>) may have longer lead times than standard poplin styles.<\/td><\/tr><tr><td><strong>Embroidery production<\/strong><\/td><td>10\u201314 business days<\/td><td>Garments are hooped, stitched, trimmed, and quality-checked. Variable name\/title orders (different text per person) run on the longer end of this window.<\/td><\/tr><tr><td><strong>Shipping and transit<\/strong><\/td><td>2\u20135 business days<\/td><td>Ground shipping from production facility. Free standard shipping included on all orders.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The most common timeline failure: administrators submit an order the week before a new cohort starts and expect delivery in 5 days. Embroidery production alone takes 10\u201314 business days. For hard deadlines, such as a new hire class, a facility opening, or a department rebrand, start the order at minimum 4 weeks ahead, 6 weeks if you&#8217;re ordering 50+ units with individual name embroidery. Rush options are available through our <a href=\"https:\/\/www.customink.com\/help_center\/delivery-options\">delivery options<\/a> page if you&#8217;re working against a tighter window.<\/p>\n\n\n\n<h2 id=\"top-stores\" class=\"wp-block-heading\">Top-Rated Online Stores for <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/149\">Custom Medical Uniforms<\/a><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The landscape splits between promotional product platforms built for organizational orders and medical specialty retailers focused on individual practitioners. The table below compares the major options on the factors that matter most for clinic administrators.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>Vendor<\/th><th>Best For<\/th><th>Key Advantage<\/th><th>Limitation<\/th><\/tr><\/thead><tbody><tr><td><strong>Custom Ink<\/strong><\/td><td>Clinic-wide programs, group orders, new-hire automation<\/td><td><a href=\"https:\/\/www.customink.com\/onlinestores\">Online Stores<\/a> for automated per-hire ordering; <a href=\"https:\/\/www.customink.com\/lab\">Design Lab<\/a> for proof preview; <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/cherokee-workwear-originals-v-neck-scrub-top\/565100\">Cherokee<\/a>, <a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jannuu%20silex&amp;searchType=homepage\">Jaanuu<\/a>, Skechers by Barco catalog; free shipping<\/td><td>6-unit minimum on most embroidered styles<\/td><\/tr><tr><td><strong>Pulse Uniform<\/strong><\/td><td>Medical-specialist buyers; high-volume logo programs<\/td><td>Library of 299 pre-digitized stock medical logos; in-house embroidery<\/td><td>Narrower brand selection; less group-ordering tooling<\/td><\/tr><tr><td><strong>FIGS<\/strong><\/td><td>Premium individual practitioner orders<\/td><td>Proprietary FIONx fabric technology; high brand recognition for retention<\/td><td>FIGS brand only; no multi-brand selection; premium pricing<\/td><\/tr><tr><td><strong>Scrubs &amp; Beyond<\/strong><\/td><td>Retail-style browsing; multi-brand individual orders<\/td><td>Deep multi-brand inventory with add-embroidery checkout flow<\/td><td>Less suited for variable name\/title bulk orders<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">For clinic administrators running recurring programs across multiple departments, the combination of group ordering, pre-digitized logo storage, and our <a href=\"https:\/\/www.customink.com\/onlinestores\">Online Stores<\/a> for on-demand new-hire orders is what separates a platform from a vendor. Our <a href=\"https:\/\/www.customink.com\/ndx\/\">Design Lab<\/a> also lets you preview exact placement and thread colors before any production begins.<\/p>\n\n\n\n<h2 id=\"common-mistakes\" class=\"wp-block-heading\">Common Mistakes to Avoid When Ordering Custom Scrubs<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Submitting a raster logo at low resolution.<\/strong> A 72 dpi JPG exported from a website won&#8217;t digitize cleanly. Provide a vector file (.AI, .EPS, .SVG) or a 300 dpi+ raster file. If neither exists, contact our team. We can work with what you have and advise on what&#8217;s achievable.<\/li>\n\n\n\n<li><strong>Including fine text below 0.25 inches in the logo.<\/strong> Letter loops close up at that size. The result looks like a blob, not text. Simplify the logo version used for embroidery or increase the overall logo size.<\/li>\n\n\n\n<li><strong>Using the wrong stabilizer specification for high-spandex fabrics.<\/strong> This is the vendor&#8217;s responsibility, but it&#8217;s worth confirming. High-spandex fabrics (<a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jannuu%20silex&amp;searchType=homepage\">Jaanuu Silex<\/a> at 6% spandex, <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/onna-womens-limitless-v-neck-stretch-scrub-top\/2795100\">Onna Limitless<\/a> at 6% elastane) require cut-away backing, not tear-away. An order produced with tear-away backing on stretch fabric will pucker after the first industrial wash cycle.<\/li>\n\n\n\n<li><strong>Ordering without a size and fit breakdown.<\/strong> &#8220;30 medium scrubs&#8221; is incomplete. You need size and fit type (standard vs. petite vs. tall) per person. A standard medium and a petite medium are different garments with different inseam and torso proportions.<\/li>\n\n\n\n<li><strong>Assuming embroidery reads the same on patterned fabrics.<\/strong> Thread does not show clearly against printed or multi-color scrub fabrics. Embroidery is intended for solid-color styles only. The pattern competes with the stitch detail and makes logos illegible.<\/li>\n\n\n\n<li><strong>Underestimating the timeline for variable name orders.<\/strong> A single-logo bulk order runs faster than an order where every garment has different name and title text. Variable data orders run on the longer end of the production window. Build in an extra week if more than 20 people need personalized text.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><a href='' class='eckosc eckosc_button font_alt eckosc_button_size_standard eckosc_button_position_inline' style='background-color:#1e39d2;' target='_blank'' data-color='#1e39d2'>Shop Custom Embroidered Scrubs<\/a>\n\n\n\n<h2 id=\"frequently-asked-questions\" class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: How long does it take to get custom embroidered scrubs?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Plan for 15\u201325 calendar days from order placement to delivery under standard conditions: 2\u20134 days for digitizing and proof review, 2\u20135 days for garment sourcing, 10\u201314 days for embroidery production, and 2\u20135 days for transit. Rush processing is available for an additional charge if your timeline is shorter. See <a href=\"https:\/\/www.customink.com\/help_center\/delivery-options\">delivery options<\/a> for current production windows.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: What is the average cost of custom embroidered scrubs?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a mid-tier scrub top with logo and name embroidery, expect roughly $44\/unit for orders under 10, dropping to $35.50 at 11\u201349 units, $31 at 50\u2013149 units, and around $27 at 150+ units. Premium garment lines (<a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=jannuu%20silex&amp;searchType=homepage\">Jaanuu<\/a>, <a href=\"https:\/\/www.customink.com\/products\/results?utf8=%E2%9C%93&amp;keyword=onna%20scrubs&amp;searchType=homepage\">Onna<\/a>) start higher on the base garment cost, typically $38\u2013$60+ blank before embroidery. Digitizing setup fees (typically $25\u2013$50) are usually waived above minimum quantity thresholds and only apply to your first order per logo.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: What does digitizing a logo for embroidery mean for scrubs?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Digitizing converts your logo artwork into a stitch file that an embroidery machine can execute. A specialist manually maps the logo into needle coordinates, stitch types (running, satin, fill), and thread color changes. The digitized file is created once per logo and reused on every future order. For stretch fabrics common in medical scrubs, digitizing includes push\/pull compensation settings specific to the fabric&#8217;s elastane or spandex content, which is why fabric choice and digitizing are linked decisions, not separate ones.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: Can I order custom embroidered scrubs for individuals rather than a whole group?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yes. Individual orders for <a href=\"https:\/\/www.customink.com\/products\/workwear-uniforms\/scrubs\/165?estimated_qty=%3A15&amp;fg-decoration%5B%5D=Embroidered\">custom embroidered scrubs<\/a> are available, though the per-unit cost is higher than bulk pricing (see the pricing table above). For ongoing new-hire programs, our <a href=\"https:\/\/www.customink.com\/onlinestores\">Online Stores<\/a> feature lets each new employee order their own scrubs directly from a pre-configured store with your logo, approved styles, and your clinic&#8217;s color choices, without requiring coordinator involvement on each order.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: Are there bulk discounts for custom medical uniforms for a clinic?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yes. Volume pricing applies automatically as quantity increases. Orders of 50\u2013149 units save approximately 29% per unit compared to small orders, and orders of 150+ units save approximately 38%. The digitizing setup fee is also waived on volume orders, reducing the effective cost further on first-time orders. Dye-lot consistency across the full order is an additional benefit of bulk ordering: every garment in a single order comes from the same manufacturing batch, ensuring color uniformity across the team.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: What file format do I need to provide for my logo?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Vector files (.AI, .EPS, .SVG) are ideal because they scale without quality loss during digitizing. High-resolution raster files (.PNG or .JPG at 300 dpi or higher) are also accepted. If you only have a low-resolution version, such as a logo exported from a website; our <a href=\"https:\/\/www.customink.com\/help_center\/how-can-i-get-help-with-my-design\">design experts<\/a> will advise on what&#8217;s achievable and can often prepare a usable version from your source file.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Q: What information do I need to provide for a custom scrub order with names and titles?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You need: each person&#8217;s embroidery text (name on line 1; credential and department on line 2), their garment size, and their fit type (standard, petite, or tall). Submit this as a clean spreadsheet: one row per person, with name, credential, department, size, and fit type in separate columns. Keep each text line under 24 characters for legibility at standard embroidery size. Our team reviews all text for spacing and readability before production begins.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Clinic administrators who coordinate custom uniform orders spend an average of nearly 10 hours per week managing the process, with 54% acting as size-and-fit consultants for their entire staff, according to our 2026 Unsung Heroes Survey. Most of that time is recoverable with the right process. If you are tasked with setting up custom embroidered scrubs for your team, you don&#8217;t have time to chase down individual staff sizes, guess at embroidery placements, or deal with surprise production delays. You need a clear, predictable roadmap. This step-by-step ordering guide is designed to help you run your entire team apparel program [&hellip;]<\/p>\n","protected":false},"author":85,"featured_media":27627,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[1860],"tags":[],"class_list":["post-27502","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-custom-buying-guide"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Order Custom Embroidered Scrubs: Complete Process, Pricing &amp; Timeline Guide - Custom Ink Blog<\/title>\n<meta name=\"description\" content=\"Step-by-step guide to ordering custom embroidered scrubs: what information to provide, logo digitizing explained, pricing at every quantity tier, timeline, and common mistakes to avoid.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.customink.com\/blog\/how-to-order-custom-embroidered-scrubs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Order Custom Embroidered Scrubs: Complete Process, Pricing &amp; 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